20 Free Planning Tools

Austin Party Planning Tools

Use these planning tools to estimate cost, compare vehicles, split budgets, map routes, and organize the details before you request a real quote.

Get Free Quote →📞 (512) 900-8324

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Did You Know? The average Austin party bus trip covers about 45 miles and lasts 4-6 hours.

All Tools

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Party Bus Cost Calculator

Estimate your party bus rental cost by guests, hours, and day type.

Guests

Hours

Day Type

Estimated Cost

$788+

*Actual quote may vary. Get a free quote.

🧮

Cost Per Person Splitter

Split the total rental cost evenly among your group.

Total Rental Cost ($)

Number of People

Cost Per Person

$40

That's less than most Uber rides!

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Uber vs Party Bus Calculator

See how much you save with a party bus vs. individual rideshares.

Group Size

Rides Per Person (round trips)

Avg Uber Cost Per Ride ($)

Total Uber Cost

$750

Party Bus Estimate

$650

You save $100 with a party bus!

📊

Event Budget Planner

Plan your full event budget — transportation, food, drinks, and more.

Transportation ($)

Food & Catering ($)

Drinks / BYOB ($)

Decorations ($)

Other ($)

Total Event Budget

$1,750

Transport46%

Food29%

Drinks11%

Decor6%

Other9%

👥

Group Size Recommender

Find the right vehicle for your group size.

How many people?

We recommend

26 Passenger Coach Bus

Fits 26 passengers

View details →

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Vehicle Comparison Tool

Compare two vehicles side-by-side on capacity, features, and price range.

Vehicle 1

Vehicle 2

8 Passenger Executive Sprinter

passengers

coach-bus

View →

14 Passenger Executive Sprinter

passengers

coach-bus

View →

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Multi-Vehicle Calculator

Need multiple vehicles? Calculate the best combination for large groups.

Total Guests

1 Coach Bus (56-pax) + 1 Party Bus

56-pax + 24-pax bus

2 Large Party Buses

40-pax + 40-pax

Get a custom multi-vehicle quote →

⏱️

Event Timeline Planner

Plan your party bus timeline with pickups and stops.

Pick-up Time

Number of Stops

Estimated Timeline

Start: 18:00 • ~6.5 hours • End: ~00:30

Add 15-20 min buffer for Austin traffic!

✅

Party Checklist Generator

Generate a checklist tailored to your event type.

Event Type

🍺

BYOB Drink Calculator

Calculate how much beer, wine, and liquor to bring for your group.

People

Hours

Drinking Level

You'll Need:

🍺 48 beers/seltzers

🍷 3 bottles wine

🥃 2 bottles liquor

🧊 30 lbs ice

Our buses have built-in coolers and wet bars!

🎵

Playlist Duration Calculator

How many songs do you need for your trip? Calculate it here.

Trip Duration (hours)

Avg Song Length (min)

You need about

69 songs

~3 Spotify playlists worth of music. Our buses have premium Bluetooth sound systems!

💒

Wedding Transportation Planner

Plan bridal party limos, guest shuttles, and ceremony-to-reception timing.

Bridal Party Size

Total Guests

Number of Venues/Locations

Bridal Party: Executive Sprinter

Guest Shuttles: 3 coach buses

Shuttle Trips: 1 between venues

Plan your wedding transport →

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Distance Calculator

See distance and drive time from Austin to popular destinations.

Select City

Austin → Round Rock

20 miles

Drive time: ~25 min

Plan a trip →

🍻

Bar Crawl Route Builder

Build a custom bar crawl route with time at each stop.

Number of Stops

Minutes Per Stop

Start Time

Suggested Route (4 hrs)

20:00Midnight Cowboy
21:00Firehouse Lounge
22:00The Roosevelt Room
23:00Maggie Mae's

Wraps up ~23:45. Read our 6th Street guide

☀️

Austin Weather Planner

Check typical Austin weather by month to plan outdoor events.

Select Month

March in Austin

High

74°F

Low

52°F

Rain

2.8"

SXSW month! Spring weather, occasional rain

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Chauffeur Tip Calculator

Calculate the appropriate tip for your driver.

Rental Amount ($)

Tip % (15-25% recommended)

Tip Amount

$100

Total with tip: $600

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Dress Code Guide

What to wear based on your event type and venue.

Event Type

Men

Jeans, button-down or fitted tee, sneakers or boots

Women

Dress or jeans & going-out top, comfortable heels or boots

💡 Austin is casual! Wear something you can move in. 6th Street gets hot and crowded.

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Event Countdown Timer

Set a countdown to your event and share the excitement.

Event Name

Event Date

Enter a date to start the countdown

🤠

Austin Fun Fact Generator

Random Austin facts to share with your group on the ride.

🤠 Austin has over 250 live music venues, more per capita than any other U.S. city.

Fact 1 of 20 — share these on your party bus!

📸

Austin Photo Spot Finder

Find the best photo spots in Austin for your group.

Vibe

"I Love You So Much" Mural

South Congress Ave

📸 Go early morning to avoid crowds

Greetings from Austin Mural

1720 S 1st St

📸 Best light in the afternoon

Congress Avenue Bridge (Bats)

Downtown

📸 Sunset is magic — bats emerge at dusk

Texas State Capitol

Downtown

📸 The south grounds have the best angle

Austin Event Ideas

You have an amazing event coming up, but you need reliable, luxury transportation to make it unforgettable. Therefore, we've designed packages for every occasion.